Privacy Policy

PRELIMINARY INFORMATION

The privacy and security of personal data are top priority for us. For this reason, we make every effort to apply effective protection measures that guarantee the confidentiality, integrity and availability of the information processed. In addition, another element that is of importance to us is the transparency of our processes – you have the right, as a data subject, to know the purpose and way we process your personal information.

WHO IS THE CONTROLLER OF YOUR PERSONAL DATA?

The controller of the personal data is Zigrin Security with its registered seat in Poznań at os. Przyjaźni 12/1, Poland.

HOW DO WE PROCESS YOUR PERSONAL DATA?

Personal data are any information that can identify a person, such as his or her name, phone number, email address. In the case of legal persons, the data also include information about the members of the management board representing the entity, and data on employees who are the contact persons.
The Privacy Policy applies to personal data and other information that we collect, whether they are provided through a website, telephone, text message, email, letters and other correspondence, in person or from other sources. We are obligated to protect the personal data processed. We carefully select and apply the appropriate security measures adequate to the identified risks.
We are obliged to use the personal data in accordance with the applicable data protection legislation – in particular with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation). At the same time, we guarantee that the data will be processed in accordance with the purpose for which they were transferred to us, and if their processing is based on voluntary consent, it is possible to withdraw it at any time, without affecting the lawfulness of the processing based on consent prior to its withdrawal.

WHAT INFORMATION IS COLLECTED AND HOW IS IT PROCESSED?

Recruitment process

If you are interested in working for us, you can submit your application by email. Providing your personal information is voluntary, but necessary to evaluate your application. The grounds for processing your personal data is to take action at the request of the data subject (Candidate), prior to the conclusion of the contract. If the data transferred go beyond the catalogue indicated in the Labour Code, we will process them once you have given your consent by sending us an application, as it clearly indicates your willingness to participate in a given recruitment process. Consent to the processing of personal data may be withdrawn at any time, and the withdrawal of consent shall not affect the lawfulness of any processing based on consent prior to withdrawal. We store the data until the end of the recruitment process or, in the case of consent to participate in future recruitment procedures or spontaneous recruitment, for 5 years from the end of the year, in which we have received them.

Marketing

If you want to be informed about our services, your data will be processed based on a voluntary consent given by providing your email address. If you change your mind, you have the right to withdraw your consent at any time.

Communication

Your personal data are also collected when you contact us via the available channels, including the contact form. The data collected includes, among others, your name and email address. We process your data for purposes directly related to the operation and correct execution of our services. By sending us a message, you consent to the processing of your personal data contained in the message. You can withdraw your consent at any time. We store information about you for the time necessary to fulfil your request.

Establishing business relations

In case of establishing business relations with legal persons, we process personal data of the members of the management board representing the legal person, data of legal persons’ proxies, as well as data of employees who are contact persons of the legal person. These data are processed solely for the purpose:
• conclusion and fulfilment of an agreement between the Company, being a Party to the agreement, and a legal person – the legal basis is the legitimate interest of the Company,
• the Controller’s fulfilment of legal obligations imposed on the Company in connection with its business – the legal basis for data processing is the prerequisite to fulfil the legal obligation imposed on the Controller under tax laws and accounting regulations,
• pursuing possible claims related to the agreement concluded between the Company and a legal person – the legal basis for data processing is the necessity of the processing in order to pursue the Company’s legitimate interest, which is the possibility to raise claims.
Personal data are stored for the period necessary to fulfil the aforementioned purposes of the processing, in particular: within the scope of agreement fulfilment for the time of its completion, and then in the legally justified interest of securing possible claims, or until the expiry of the obligation to store data resulting from legal regulations. These provisions may concern, in particular, the obligation to preserve accounting documents relating to the agreement.
The provision of data is a statutory requirement, to the extent specified in the provisions referred to above. Providing personal data is also necessary for the conclusion and performance of the contract.

Market research

If you wish to share your opinion with us, we will process your personal data as part of a market research survey. By completing the survey, you consent to the processing of your personal data contained in the survey. You can withdraw your consent at any time. We store information about you for the period necessary to fulfil the aforementioned purposes of the processing.

HOW LONG DO WE STORE THE PERSONAL DATA?

All personal data obtained by us are stored on our servers or on those of our affiliates. We use appropriate technical and organizational security measures to protect your personal data against unauthorized or unlawful processing, accidental loss, damage or destruction. The entities cooperating with us are also obliged to manage the data in accordance with the security and privacy requirements adopted by us.
We only process the personal data for the period necessary to fulfil the objectives set out in this Privacy Policy. We assure you that if we do not need your personal data in order to provide the services or for other reasons, such data will be immediately erased or anonymized.

LEGAL GROUNDS FOR PROCESSING PERSONAL DATA?

We process personal data in connection with the provision of our services. We process the data as it is necessary to comply with our legal obligations. In addition, we rely on legitimate interests, by which we refer to information about our services as well as taking care of the safety of their provision, and the identification, investigation or protection of claims. In other cases, data processing is done on the grounds of your voluntary consent, which can be withdrawn at any time. This will not undermine the legality of processing based on the consent given before withdrawal. This applies, for example, to the transmission of commercial information or recruitment processes beyond the scope of the provisions of the labour law.

DO WE DISCLOSE PERSONAL DATA TO OTHERS?

The recipient of the data may be entities with whom we cooperate in order to support our activity, as well as authorities entitled to receive them under the provisions of law. We also use the services of entities that provide us with tools that improve our work.
Personal data may be transferred to entities, with which we cooperate when providing our services, i.e. recipients located in countries outside the European Economic Area for which the European Commission has found an adequate level of protection, as well as recipients for which the European Commission has not established an adequate level of protection, provided that in such a case the data are transferred pursuant to standard data protection clauses. Recipients located in countries outside the European Economic Area have implemented and maintain adequate safeguards for the personal data processed.

YOUR RIGHTS

At any time, you have the right to object to the processing of your data where the data collected are processed by our legitimate interest. You can do this by sending an email to contact@zigrin.com. You also have the right to withdraw your consent (if the processing of your personal data was based on consent). In any case, you may withdraw your consent at any time.
You have the right to access your data, rectify them, obtain a processing restriction and request for them to be forgotten. Moreover, you have the right to data portability and erasure of your data. You can claim these rights by contacting us at contact@zigrin.com. In addition, you can lodge a complaint with the Data Protection Authority.
Please also be aware that we do not make automated decisions that may affect your legal situation or could otherwise have a material impact on you.

CHANGES TO THE PRIVACY POLICY AND OTHER RELEVANT INFORMATION

We reserve the right to make changes to the Privacy Policy. Each time, you can find the current version of this document on our website. Please note that we are open to any suggestions and comments regarding confidentiality, protection or processing of your personal data. All of them can be sent to contact@zigrin.com.